Fun run, as we all know, is a friendly road running activity where participants prefer to enjoy than compete. It has become a pretty popular activity which is usually held to raise a fund for a certain charity or a certain cause. Fun run activities are a healthy and entertaining way to connect to your community and run for a good cause.
Organizing a fun run is a tough job. There are a lot of things you need to consider to make it successful. Below are some guidelines to planning and organizing one. Make sure to plan and hope for the best.
Guidelines for Organizing Fun Run Activities
Choose your category
Before you start the planning process, you need to choose what category you will have. Whether it’s a 1K,2k, or 5K race. Then choose who your participants will be. From children, teens, to adults.
If you are a newbie in this job and you want to keep it simple, start out with a short race at first. Every race needs a lot of effort and works.
The more complicated it is, the more planning required. Remember that your goal will depend on your resources. If you are on your own, then be reasonable with your goal.
Do not expect too much unless you have a full committee of sponsors or a major company behind you.
Pick Your Location
Choose a location that is reachable and safe. If you choose the sorry part of town then expect only a few participants. Try picking a location that leads to a beach as the finish line.
Make sure your location is accessible to everyone and public transportation is on. Try locations that are not yet known or new to participants’ hearing but is appropriate for the event.
Choose a Schedule
As the race director, one of the important things you’ll need to do is choosing your date. Make it a point that your chosen date will not conflict with the availability of your location.
You can try holiday seasons to expect more participants. And also consider knowing about the same races in your place in the same date you set. Of course, you don’t need a number of competitions with your event.
Get Your Permit
Of course, you knew this. You can’t have your race without permissions. After you have chosen your location and date, you should go to the permitting office of that place and get necessary papers.
You can not spread your word out, invite people and promote your event to social media unless you have the right permission. Make this step ahead of time so you have much time for promotions.
First and most important lesson you’ve got to learn when organizing a fun run is “there should be no one to faint, or worst, die in the race”.
You’ve got to make sure this is not happening in your race.There should be enough water along the course.Traffic officers should be present to avoid people getting hit by vehicles.
Enough signs should be visible in the area to keep people and participants on the right track. And lastly, the medical team should be around if in case emergencies occur. You have to make this possible for your event to succeed.
Build Your Budget
As you read the above guidelines, you should’ve realized that each factor does have a corresponding amount of money next to it.
You’ve got to pay for the location, the permit, the water in-charge every station, the signage, the medical team, the traffic officers, the scoring team, tents, cones, t-shirts, flyers, tables, towels down to the trash bags.
Now the question is where will you find the amount enough to pay all of them? Are you going to collect all this amount from the participant’s registration fees?
You’ve got to charge too much amount to them, which will give you a thin chance of having as many participants as you expect. Fun run activities should be for them to have fun, not to feel pocket-ache.
Remember that your fun run has a cause, and that is a charity or a project. And you can not spend and lose your money because you are to build a budget, not to lose.
Best thing to do is get sponsors. There are companies or organizations that are willing to support things like this. All you have to do is approach them, present your proposal and ask for help.
Make sure to propose a project that is worthy and deserves enough support you can get. And then you’ll ask yourself where will you find your sponsors?
When you are just starting out projects like this, finding sponsors would be very overwhelming. It might take you whole year round or even more.
If you haven’t proven a single successful event you organized, sponsors are hesitant to donate a sum of money. But it’s not money all you can ask. You can try asking for stuff for participants needs like bottles of water, t-shirts, first aid kits, and etc. that the race will need.
You can try asking for their help in terms of money and make your event a promotion for their business products.
Spread Your Word Out
This time you need to do things you did when you plan to have a party, send invitations. Just this time it’s not for plenty of food and drinks but for a road race.
The only significant is the fun they will booth experience in a party and in this race. Only that in this event you are not sure about how many would come and participate.
And the internet is your no.1 tool for this process. You need to go social on sending your invitations, post about it as often as possible and tag friends that are willing to back you up and let their friends know about it too.
But don’t disregard giving flyers, this is much effective too.
On the Day Preparations
Because you are the director, it’s not unusual for you to feel nervous. but you don’t need to be affected by that.
You should be the first one to show up at the venue so you would know everything going on. You will have to manage everything, see to it that everything is all at the right place.
See to it that all areas that need volunteers are already posted like water stations, signage areas and traffic officers in the right places. Look at the participant’s registrations and distributions of custom event shirts. And even the right parking of vehicles is your concern too.
You don’t want to see cars and bikes parking in all different inappropriate areas. The race will only go all by itself right after the gun fires.
So you better make sure that you educated all your volunteers well enough to make your race run smoothly.
Upon planning this event, you should have planned for plan B too. This is about plans for unexpected things to happen.
Like the weather did not cooperate with you and changes the bright sunlight into dark clouds and heavy rain.
Make sure you had put enough sheds in every station possible just in case they are already too far from the starting post. You can not control everything on the road so you better had planned for it already.
After the race, prepare at least a little fun for your participants to enjoy and make it a reason for them to come again on your next race. After all, this is the main essence of your event, the FUN RUN.